![]() If an organization is already using Google Workspace or Microsoft Office 365, it is possible to make those programs HIPAA-compliant with an email encryption tool. HIPAA-compliant Outbound Email Encryption In addition, staff will need to be trained on how to use the new email program. Moving to a new system can be time-consuming for IT staff and may involve migrating large volumes of emails to the new system. Some organizations may pursue this option because they need certain features that these programs offer, while others may find the switch too complicated or expensive to make. While many HIPAA-compliant email hosts have their own webmail portals, they can also be used with common email programs like Outlook, Mac Mail, and Thunderbird. A good example is LuxSci’s Secure Email.Ī HIPAA-compliant email provider will sign a Business Associate Agreement and include the following features: These are providers who specifically design their email services to be compliant with HIPAA regulations. The most straightforward solution is to use a HIPAA-compliant email host. These are just two of the options for securing email accounts. This article explains the difference between a HIPAA-compliant email host and an email encryption gateway. HIPAA is technology-neutral and doesn’t make specific recommendations for how to protect email communications. There are many ways to protect ePHI in email.
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